Leave Application Format: How to Write & Sample

Writing a leave application is a formal way to request time off from work or school. Whether you're applying for sick leave, vacation, or personal leave, it's important to maintain a professional tone and provide necessary details. Here's a guide on how to write a leave application, along with a sample format.

How to Write a Leave Application

Salutation:
Start with a polite greeting, addressing the concerned authority (e.g., manager, principal, HR).

Subject:
Mention the purpose of the application, such as "Request for Leave" or "Leave Application."

Body:

• Reason for Leave: Briefly explain the reason for requesting leave, whether it’s for personal, medical, or vacation reasons.
• Leave Duration: Clearly state the start and end date of your leave.
• Work Handover (if applicable): Mention any arrangements for handing over responsibilities during your absence.
• Contact Information: Provide your contact details in case they need to reach you during your leave.

Closing:
Thank the recipient and express willingness to provide any additional information if needed.

Signature:
Sign the application with your full name and any relevant designation.

Sample Leave Application for Office

Subject: Request for Leave

Respected [Manager’s Name],

I am writing to request leave from [start date] to [end date] due to [briefly mention reason, e.g., personal reasons/medical reasons/family event]. During my absence, I will ensure that all pending tasks are completed, and I will hand over my responsibilities to [colleague’s name] to ensure a smooth workflow.

Please let me know if you need any further information. I would be grateful for your consideration of my request.

Thank you for your understanding.

Sincerely,
[Your Name]
[Designation]
[Contact Information]