How to Write a Leave Application: Format and Sample
This blog provides a brief guide and samples for writing clear leave applications for office.
Leave Application Format: How to Write & Sample
Writing a leave application is a formal way to request time off from work or school. Whether you're applying for sick leave, vacation, or personal leave, it's important to maintain a professional tone and provide necessary details. Here's a guide on how to write a leave application, along with a sample format.
How to Write a Leave Application
Salutation:
Start with a polite greeting, addressing the concerned authority (e.g., manager, principal, HR).
Subject:
Mention the purpose of the application, such as "Request for Leave" or "Leave Application."
Body:
- Reason for Leave: Briefly explain the reason for requesting leave, whether it’s for personal, medical, or vacation reasons.
- Leave Duration: Clearly state the start and end date of your leave.
- Work Handover (if applicable): Mention any arrangements for handing over responsibilities during your absence.
- Contact Information: Provide your contact details in case they need to reach you during your leave.
Closing:
Thank the recipient and express willingness to provide any additional information if needed.
Signature:
Sign the application with your full name and any relevant designation.
Sample Leave Application for Office
Subject: Request for Leave
Respected [Manager’s Name],
I am writing to request leave from [start date] to [end date] due to [briefly mention reason, e.g., personal reasons/medical reasons/family event]. During my absence, I will ensure that all pending tasks are completed, and I will hand over my responsibilities to [colleague’s name] to ensure a smooth workflow.
Please let me know if you need any further information. I would be grateful for your consideration of my request.
Thank you for your understanding.
Sincerely,
[Your Name]
[Designation]
[Contact Information]
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